Tracking batches and expiry dates

For pharmacies, food and anything else with a shelf life, stock is tracked by batch rather than as one number. Each batch carries its own quantity, batch or lot number and expiry date.

Where batches come from

You capture the batch number and expiry when you record the goods receipt from your supplier. From that point the batch is part of your stock and can be traced.

First to expire, first out

When you sell or dispense, MerxumOS takes from the batch that expires soonest, automatically. Nobody has to check dates at the counter, and stock does not quietly age at the back of the shelf while newer stock sells from the front. A sale can draw across more than one batch if the first does not cover it.

Catching it in time

• Expiry alerts flag stock approaching its date while there is still time to act on it.
• Expired and quarantined batches are held separately from sellable stock, so they cannot be sold by accident.
• Reports show what is at risk and what it is worth, so you can decide whether to discount, return or write it off.